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In my last post I spoke about how the transfer of structured data from the source system into the records management system works. Now that we have covered this step, lets look at some of the special features that you want to manage structured data as records. Like any other record, you want to be able...
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By Noel Rath AIIM (Association for Information and Image Management) has produced an excellent report from their survey on "Email Management - the Good, the Bad, and the Ugly" (© AIIM 2009, www.aiim.org ) -- available at www.aiim.org/emailmanagement2009 . Here are some of the key findings....
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An EMC customer has spoken about the new SourceOne suite, saying: EMC’s solution is not the cheapest. They wonder if they’ve over-bought. They’d like to see EMC add support for end-user access to the archive through mailboxes. HP customers speak louder : Here’s what HP IAP customers are saying about...
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By Patrick Eitenbichler On April 7th, the Sarbanes-Oxley Compliance Journal published a great article written by Brandon Cook, Senior Product Marketing Manager at Clearwell Systems. Brandon describes how the increasing number of business transactions across borders leads to more litigation, government...
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The EMC announcement of the SourceOne suite includes new consulting services to help customers develop information policies which align with business goals and regulatory requirements. HP already provides customers with regulatory compliance services, such as compliance and e-discovery workshops, information...
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On April 2, 2009 EMC finally announced the long-awaited replacement of EmailXtender. No surprise. Actually, it looks like they tried to announce it on April 1 and then pulled all the links—perhaps it was feared it would be seen as an April Fool’s joke. What isn’t a joke is that this product, called SourceOne...
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By André Franklin Whether 'tis nobler in the mind to suffer The slings and arrows of convenient mailbox message stubs, Or accept the clean simplicity of stub-less archiving… … well… that is the question… Ok…enough Shakespeare. What are you talking about? When email archiving is performed to enable...
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by Mary Caplice I was reading an article today from Forrester (‘Q&A: The Economics Of Green IT’) about how companies can not only save money by going green, there may also be government incentives and utility company programs to help them. They may even incur penalties in some regions for not going...
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By Mary Caplice Although we’re all experiencing the effects of a worldwide downturn in the economy, organizations are finding that there are certain things they can’t ignore and wait until the economy improves. They’re finding that they have no choice but to invest time and technology in reducing costs...
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By Ronald Brown Today, the HP Integrated Archive Platform (IAP) manages retention at the “archive level” – meaning the archive itself is not only responsible for executing the retention management functionality, but it is also the place where the retention settings are configured. This means the “archive...
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It makes me cringe every time I hear someone say "we don't need to worry about these, they are not records". People usually refer to information that has been created or used in the line of business, but doesn't fall into their organizations "official" definition of business...
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By André Franklin This is part 5 of a 5 part series on email archiving. In part 4, we discussed the first five of the following seven principles of choosing an email archiving solution: Thoroughly understand your email environment Set clear archiving goals that will still make sense in 5 years or more...
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By Noel Rath I’d like to discuss archive management and records management and the widespread use of these terms. The Society of American Archivists state that archives management is “The general oversight of a program to appraise, acquire, arrange and describe, preserve, authenticate, and provide access...
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by Dean Gonsowski, Clearwell Systems, Inc. There’s a lot of excitement (and corresponding uncertainty) about the recent passing of Federal Rule of Evidence 502 (FRE 502), which was signed into law on Sept 19th. The main reason that the legal community is excited about FRE 502 is because of the potential...
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By Ronald Brown The next important topic about retention management pertains to “Litigation Hold” or “Legal Hold”, which is an important part of e-Discovery. This refers to preserving documents or emails during the course of an legal proceedings. Usually, this requires documents to be retained past their...