In my last post I spoke about how the transfer of structured data from the source system into the records management system works. Now that we have covered this step, lets look at some of the special features that you want to manage structured data as records. Like any other record, you want to be able...
Once you have defined what the records that you extract from your structured business application look like and how they are classified in the target records management system, you are ready to start transferring them. There are different things to consider depending on what type of transfer you are...
In my last post I started on the subject of Structured Records Management, an area of records management that is re-gaining a lot of relevance because ALL electronically stored information is discoverable in e-Discovery and FOIA, not just unstructured documents. In this and some subsequent posts I would...
By Patrick Eitenbichler Over the past week I talked to a number of customers and industry analysts to better understand whether backup tapes are kept for just a couple of months or for many years. After all, the specs show that the lifespan of e.g. LTO media is 30 years. To my surprise, I found out that...
Many organizations are starting to implement electronic records management in conjunction with ETL (extract, transform, load) technologies in an effort to apply centralized control over unstructured, semi structured and structured data. Depending on the maturity of the IT and the RM environment this...
And so we start another year of blogging, emailing, instant messaging, powerpointing, and whatever other means we have to contribute to the information explosion. During the holiday break we had time to reflect on our life and most of us have come up with ambitious resolutions for 2009, mine are fairly...
A records management file plan typically consists of three item types: 1. Classifications 2. Folders 3. Documents For people who are used to a filing structure of two types only, i.e. Windows Explorer which provides Folders and Documents, the three type structure can be confusing and the approach of...
By David Martin I just returned from Storage Networking Word (SNW) in Dallas last week where there was a lot of discussion and excitement about the Extensible Access Method (XAM) specification. These were not the typical ‘inside the box’ vendor centric discussions. Rather, XAM early adopters and end...
By Jeff Bettencourt We are all starting to realize that information is and has been growing at an exponential rate throughout the world and directly in our organizations and enterprises. I read a recent statistic the other day that claimed that “It is estimated that a week’s worth of New York Times contains...