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In my last post I spoke about how the transfer of structured data from the source system into the records management system works. Now that we have covered this step, lets look at some of the special features that you want to manage structured data as records. Like any other record, you want to be able...
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By Claudia Currie AIIM – the Association for Information and Image Management - is the leading non-profit organization focused on helping users to understand the challenges associated with managing documents, content, records, and business processes. They recently released a presentation which provides...
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By Patrick Eitenbichler On April 7th, the Sarbanes-Oxley Compliance Journal published a great article written by Brandon Cook, Senior Product Marketing Manager at Clearwell Systems. Brandon describes how the increasing number of business transactions across borders leads to more litigation, government...
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In my last post I started on the subject of Structured Records Management, an area of records management that is re-gaining a lot of relevance because ALL electronically stored information is discoverable in e-Discovery and FOIA, not just unstructured documents. In this and some subsequent posts I would...
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By Noel Rath “Those who cannot remember the past are condemned to repeat it.” said George Santayana, poet and philosopher, in his book Life of Reason in 1906. His advice has been there for generations to take note of, and we evolved as a species and progress as a society because we remember past successes...
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By Patrick Eitenbichler Some of you may have run across Ralph Losey's blog about a recent e-discovery subpoena that cost OFHEO (Office of Federal Housing Enterprise Oversight) six million dollars just to comply with a subpoena for electronic documents -- even though they weren't party to the...
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By Patrick Eitenbichler Over the past week I talked to a number of customers and industry analysts to better understand whether backup tapes are kept for just a couple of months or for many years. After all, the specs show that the lifespan of e.g. LTO media is 30 years. To my surprise, I found out that...
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By Steve Fink We have added five new Information Heroes to our Information Management Digital Hub. Click here to check out the new members of the Information Hero community. You’ll find: Marty Loeber who oversees e-Discovery for Valero's legal department, discussing how the USA’s largest oil refiner...
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Many organizations are starting to implement electronic records management in conjunction with ETL (extract, transform, load) technologies in an effort to apply centralized control over unstructured, semi structured and structured data. Depending on the maturity of the IT and the RM environment this...
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Today was the first time I read about FRCP 33 (d) in the context of e-discovery. FRCP 33 regulates how parties can respond to the other party's interrogatories and part (d) states that: "If the answer to an interrogatory may be determined by examining, auditing, compiling, abstracting, or summarizing...
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Many people are very helpful and attach documents to e-mails. This is convenient for the recipient who needs them to complete the task the e-mail asks for. However, for many other people and for the organization, every document attached to an e-mail can have negative effects. For people who aren't...
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When reviewing electronically stored information (ESI) in an e-discovery case, it makes sense to file responsive documents in the context of the case. This helps in the creation of a well organized presentation. Now, cases are not hierarchical in nature, so a traditional hierarchical filing approach...
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By Rhys Jones To celebrate Halloween and the nightmare season we are offering a US $1,000 shopping spree at the HP online store to the person that tells us the best story of an information disaster. We are interested in hearing about disasters that impacted – or could have impacted – your backup and...
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Putting the "collection" step at the beginning of the e-discovery reference model can save time and cost. I recently spoke to a customer who wanted to collect files from disparate drives to a central repository after a legal hold has been issued. Their problem was that the standard Windows...
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Whenever I read about records management and e-discovery, it is all about making sure that the information which is subject to e-discovery is properly managed. However, the business of e-discovery itself is probably one of the most records intensive processes and warrants the implementation of a system...