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Three of my colleagues just returned from the certification testing of TRIM against the latest version of the DoD 5015.2 standard, and once again TRIM has been certified against all chapters, which gives us an unbroken certification since the standard exists. This time around the certification was interesting...
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In my last post I spoke about how the transfer of structured data from the source system into the records management system works. Now that we have covered this step, lets look at some of the special features that you want to manage structured data as records. Like any other record, you want to be able...
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Once you have defined what the records that you extract from your structured business application look like and how they are classified in the target records management system, you are ready to start transferring them. There are different things to consider depending on what type of transfer you are...
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Today I want to write about the second step in the process of structured records management , the classification of structured records. Structured business applications are built to perform consistent tasks as part of well defined day-to-day business processes. This, combined with the predictable nature...
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By Claudia Currie AIIM – the Association for Information and Image Management - is the leading non-profit organization focused on helping users to understand the challenges associated with managing documents, content, records, and business processes. They recently released a presentation which provides...
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After last weeks overview of the structured records management process , I want to start giving you some details of what each step in the process involves, beginning with the definition step. Records stored in relational databases, as the name suggests, are made up from individual data items stored in...
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By Patrick Eitenbichler On April 7th, the Sarbanes-Oxley Compliance Journal published a great article written by Brandon Cook, Senior Product Marketing Manager at Clearwell Systems. Brandon describes how the increasing number of business transactions across borders leads to more litigation, government...
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By Noel Rath Are you interested in how different records management systems have been adopted in U.S. Government Federal agencies? Would you like to see how easy they were to deploy and how easy it was for users to use these new systems? The U.S. National Archives and Records Administration has published...
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In my last post I started on the subject of Structured Records Management, an area of records management that is re-gaining a lot of relevance because ALL electronically stored information is discoverable in e-Discovery and FOIA, not just unstructured documents. In this and some subsequent posts I would...
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I started my professional life when computers were big machines that filled rooms and only large corporations could afford them. In smaller businesses many of the administrative tasks, such as accounting, keeping customer registers, product catalogs, managing personnel, leave control, payroll etc. were...
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There is no doubt that a lot of web content constitutes business records and must be managed. The question is which is the easiest way to achieve this? If the Web Content Management (WCM) system is the main tool for the creation of the web content, then it should provide an integration with the records...
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Holds are a significant business event. Toward that end HP TRIM maintains a separate business object for them, allowing you to create holds, describe them and associate them to records. As with all other objects in HP TRIM you can create and assign as many metadata fields to holds as you wish. By default...
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By Melissa Osborne It’s amazing how quickly time flies when you’re in the middle of organizational change. When I wrote my last blog I was going to write about deploying DRMS software, and then time got away. And that got me thinking…how did it get away? Was it the usual, a lot of work and deadlines...
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By Noel Rath “Those who cannot remember the past are condemned to repeat it.” said George Santayana, poet and philosopher, in his book Life of Reason in 1906. His advice has been there for generations to take note of, and we evolved as a species and progress as a society because we remember past successes...
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It makes me cringe every time I hear someone say "we don't need to worry about these, they are not records". People usually refer to information that has been created or used in the line of business, but doesn't fall into their organizations "official" definition of business...